Events and Marketing Coordinator
Commencement Date: Immediate Start
St Gabriel’s School
St Gabriel’s School is a Catholic independent School in the Edmund Rice tradition providing high-quality education for primary and secondary students with intellectual disabilities across Kindergarten to Year 12.
St Gabriel’s is dedicated to educating and empowering students with special needs through a personalised, holistic education. Guided by the values of the Catholic and Edmund Rice traditions, we are committed to nurturing the unique talents of each student, enabling them to thrive both in school and in the broader community. We focus on fostering independence and providing tailored learning experiences in a purpose-built environment that promotes excellence in special education. The School is proud to offer a strong, inclusive educational environment where staff are valued, supported, and empowered to collaborate in guiding students’ learning and personal growth.
St Gabriel’s Commitment to Child Safety
St Gabriel’s School is a Child Safe organisation. The School has zero tolerance for child abuse and is committed to acting in children's best interests and keeping them safe from harm.
Shortlisted applicants will be required to demonstrate their commitment to maintaining a safe environment for children and young people during the recruitment process. Employment is subject to child protection screening, including verification of a current Working with Children Check with the Office of the Children’s Guardian and referee checks from recent employers.
The Opportunity
The Events and Marketing Coordinator is a dynamic role responsible for planning, coordinating, and delivering high-quality events and marketing initiatives that enhance the school’s profile, engagement, and community presence. This position supports the school’s strategic objectives by managing event logistics, assisting with marketing campaigns and stakeholder engagement, ensuring seamless execution and positive experiences for students, staff, and the wider community.
All positions at St Gabriel’s School ultimately report to the Principal. The Events and Marketing Coordinator will report directly to the Marketing and Fundraising Manager for day-to-day operations.
Key Responsibilities
Vision and Values
Uphold the core values of Edmund Rice Education - justice, compassion, and respect .
Exhibit professionalism, integrity, discretion, and ethical conduct in all interactions.
Events and Marketing
Lead the planning and delivery of school events, both internal and external, ensuring smooth execution and positive experiences for all participants.
Collaborate with the Marketing and Fundraising Manager for guidance on marketing activities and overall event strategy, and work closely with the Executive Team and wider administration to ensure alignment and support.
Adhere to project deadlines and budgets while integrating risk management into all event planning and delivery.
Provide support to the Marketing and Fundraising Manager with fundraising campaigns and marketing initiatives.
Assist in taking photographs for social media when required.
Manage administrative systems and databases, including marketing, fundraising, and community databases.
Track, plan, and resource tasks associated with school events and external engagements.
Source and engage reliable suppliers for events, canteen, coffee van and other school projects.
Maintain the school’s event inventory (cups, plates, and other resources).
Provide administrative support to the Marketing Department
Be available for after-hours and weekend events as required.
Canteen and Coffee Van Support
Assist in managing the school canteen, including stock ordering, compliance with health and nutrition standards, and management of food intolerances.
Manage the day-to-day operations of the coffee van, Abilities Brew, including bookings, stock management, preparation, transport and operation.
Volunteer and Stakeholder Management
Assist in managing volunteers for events, canteen, and coffee van.
Coordinate the Parent Events Committee to support event planning and execution.
Develop and maintain positive relationships with key stakeholders and sponsors.
Provide excellent customer service to staff, families, and the wider school community.
Internal School Support
Support internal school events in collaboration with the Executive and the administration team.
Undertake other duties as directed by the Marketing and Fundraising Manager and School Executive to support the School’s objectives.
Other Essential Skills & Knowledge
Proven experience planning and delivering successful events from concept to execution.
Demonstrated ability to secure and manage sponsorships, building mutually beneficial relationships.
Ability to manage high-volume, fast-paced workloads consistently and effectively.
Strong attention to detail
Strong teamwork and collaborative skills.
Excellent communication skills.
Proficiency in the Microsoft Office Suite (Word, Excel, Powerpoint, Outlook).
Experience using event management and ticketing platforms (eg. Eventbrite, TryBooking).
Current Senior First Aid Certificate.
Current NSW Working with Children Check (WWCC) clearance.
Driver’s licence and willingness to drive school vehicles.
Work Health & Safety
The School Events and Marketing Coordinator will actively support and contribute to the maintenance and development of a safe working environment by:
Reporting incidents and accidents using the designated School systems and processes as soon as possible.
Complying with School policies and procedures.
Maintaining food safety supervisor training (provided by the School).
Maintaining and developing safe food handling and safe events protocols for canteen, coffee van & events.
Comprehensive knowledge of, and experience in, development of risk assessments and mitigation strategies in event planning and delivery.
Supports the development and maintenance of best practice WHS culture.
Adhere to safe work practices.
Participates in relevant WHS training programs.
Provides appropriate WHS training for persons using designated areas.
Includes WHS goals and responsibilities in their role descriptions and performance plans in consultation with their supervisor.
Selection Criteria
Commitment to the Catholic and Edmund Rice ethos of the School.
Willingness to undertake ongoing professional development.
Proven experience in event management, marketing, and stakeholder engagement.
Strong organisational, administrative, and communication skills.
Ability to work collaboratively as part of a team while managing multiple priorities.
Demonstrated commitment to the NSW Office of Children’s Guardian Child Safe Standards.
Current Working with Children Check.
Australian Citizen, permanent resident or a valid visa with full working rights in Australia.
Employment Benefits
St Gabriel’s School is a Public Benevolent Institution, and as such, we offer the option to package a portion of your salary as a tax-free fringe benefit, enhancing your take-home pay.
Access to Staff Wellbeing Programs.
Dedicated car park.
Professional Development.
HOW TO APPLY
For a full Position Description, please email: recruitment@stgabriels.nsw.edu.au
Applications are open until 5pm EST Friday, 17 October 2025.
Please include -
A current resume with the contact details for two (2) referees from most recent employers.
A cover letter addressing essential criteria and outlining your suitability for this role.
Address applications to:
Mr David Cook
The Principal
St Gabriel’s School
Castle Hill – NSW 2154